Conflicts of Interest Rule Strengthened -Client Alert: September 15, 1999
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-- 1. Code of Ethics -- 2. Annual Issues and Certification Report -- 3. Reports by Access Persons -- 4. Pre-Approval of Investments in IPOs and Private Placements -- 6. Excepted Securities and Funds |
Fund directors are being asked to shoulder heavier responsibilities when it comes to codes of ethics. These codes govern personal
trading by persons who have access to information regarding a fund's investment activities ("access persons"). The Securities
and Exchange Commission ("Commission") recently announced amendments to Rule 17j-1 (the "Rule") under the Investment Company
Act of 1940 (the "Investment Company Act").
Although personal trading by access persons is already a highly regulated area, the amendments to the Rule add additional regulation and put more oversight responsibility on fund directors, holding them more directly accountable for substantive review of the codes of ethics of not only the fund, but also the organizations that provide services to the fund (i.e., the investment adviser and the principal underwriter to the fund - "fund organizations"). The most significant amendments to the Rule are summarized below.
These amendments expand the role of the fund board. The fund board must now review and approve the codes of ethics for fund organizations . basing its approval upon a determination that a code of ethics contains provisions reasonably necessary to prevent access persons from violating the Rule. The amended Rule does not specify what provisions must be in a code of ethics. Rather, specific provisions are left to the fund board's evaluation on a case by case basis. Significantly, the Commission states that fund boards should address the threshold question of whether the codes of ethics should even permit personal trading by access persons. 2. Annual Issues and Certification Report.
The amendments require the fund board to review material violations of a fund organization's code of ethics and to review immaterial violations if, in the aggregate, these immaterial violations suggest that the fund organization is having problems implementing or complying with its code of ethics. The board must therefore "consider" the report provided by the fund organization . carefully evaluating the effectiveness of the code of ethics and the procedures used by the fund organization. If the fund board's careful consideration reveals problems, the fund board should request, or even require, the fund organization to amend its code of ethics or procedures accordingly. The fund organization's annual report should also include information that is not a violation of its code of ethics but may present conflicts of interest issues in the future (i.e., a portfolio manager is the director of a company whose securities are held by the fund).
These amendments are designed to improve the information a fund organization receives regarding the personal trading of its access persons. Although most fund organizations probably already review the quarterly personal securities transactions reports of their access persons, the Rule now requires the reports to be reviewed by "appropriate" management or compliance personnel in order to detect conflicts of interest and abusive practices. Further, access persons are required to submit to their fund organizations an initial holdings report within 10 days of becoming an access person and within 10 days after each calendar quarter. The fund organization must review the initial, annual and quarterly reports and maintain a record of the names of the persons responsible for the review. If an access person violates the Rule, the fund organization should take appropriate action and report any material violation to the fund board in its annual report, or sooner if the violation is significant. 4. Pre-Approval of Investments in IPOs and Private Placements.
The amendment requires fund organizations to review carefully each request for approval. The amendment does not prohibit investment personnel from investing in IPOs or private placements, but does require the fund organization to monitor closely which investments may present future conflicts with the fund and (i) disallow the investment if a serious conflict is anticipated (i.e., a fund expects to purchase a private placement security when sold to the public) or (ii) closely monitor the investment if a minor or possible conflict is anticipated. The amendment also requires the fund organization to retain a record of each approval, including the rationale behind the approval, of investment personnel investing directly or indirectly in an IPO or private placement. The Rule specifically defines the term "investment personnel" to mean not all "access persons" (which is a broad term), but only persons who are involved in investment decisions for the fund and who may have significant opportunities to influence fund investment decisions to their personal benefit.
The amendments to the Rule require a fund to disclose to investors in its prospectus or SAI that (i) the fund and its investment adviser and principal underwriter have adopted codes of ethics; (ii) that the codes of ethics permit (or do not permit) access persons to invest in securities; and (iii) that the codes of ethics are on file with the Commission. The Commission requires that the codes of ethics be filed as an exhibit to the fund's registration statement. 6. Excepted Securities and Funds.
These funds do not need to adopt codes of ethics, and access persons of these funds do not need to make transaction or holding reports. In addition, access persons do not need to report transactions in, or initial or annual holdings of, any of these instruments.
Client Alert is published solely for the interest of friends and clients of Paul, Hastings, Janofsky & Walker LLP and should in no way be relied upon or construed as legal advice. For specific information on recent developments or particular factual situations, the opinion of legal counsel should be sought. PHJ&W is a partnership, including professional corporations. |
© 1999 Paul, Hastings, Janofsky & Walker LLP