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The first prong of this defense requires that an employer have a formal, written discrimination/harassment policy and internal
complaint procedure in place and that the policy and procedure be communicated to all employees. This prong also requires
the employer to promptly and effectively investigate and resolve employee complaints made pursuant to the policy. Employee
training is essential to establishing the first prong of this two-prong affirmative defense.
All employees, including supervisory, management and executive personnel, must be trained about the company.s discrimination/harassment
policy and complaint procedure in order for the employer to successfully assert the Ellerth/Faragher affirmative defense.
The United States Court of Appeals for the Fifth Circuit recently reinforced the employer.s affirmative defense by officially
adopting the .Supervisor Sexual Harassment Roadmap.. This Roadmap, which applies to all types of discrimination/harassment
claims, outlines the path an employer must travel to sustain the affirmative defense.
The Roadmap makes it clear that the key way for employers to successfully defeat claims of discrimination/harassment is to
regularly conduct in-house training for all employees on how to identify, prevent, and correct discriminatory or harassing
conduct. This training will alert employees to the company.s internal complaint procedures and help ensure the workplace is
free of inappropriate behavior. The Labor and Employment attorneys at Thompson Coe regularly conduct these type of training
sessions.
The materials on Thompson Coe's website are for informational purposes only and are not to be construed as legal advice. Any
transmission and/or receipt of information contained herein does not form or constitute an attorney-client relationship. Persons
receiving information from this website should not act upon the information without seeking professional legal counsel.
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